PSD Inventory System
About the PSD Inventory System: Asset Panda
An asset inventory system is essential to managing computing assets in any organization. Devices can be tracked through their entire lifecycle at the organization from purchase and deployment until its eventual decommissioning. Some of the benefits are:
- Tracking device ages for replacement budgeting
- Knowing the location of devices during a security event
- Ensuring university assets are returned by a departing employee
- Tracking key pieces of device information that is needed when a device is lost or stolen
PSD Computing and IT utilizes the cloud-based inventory system Asset Panda to track assets in the division. Asset Panda is a cost-effective service that is highly configurable to our division needs and procedures.
You may request an export of your assets at any time by emailing psdsupport@uchicago.edu
For groups with many assets, you may also request view or view/edit rights to your devices within the Asset Panda system. To request Asset Panda access, please email psdsupport@uchicago.edu
Fields collected in Asset Panda
| Field Name | Data Type | Required | Definition |
| Asset ID | Numeric | Y | This is an internal asset panda ID field |
| Asset Type | Selection List | Y | The type of device |
| Host Name | Free Text | Y | The device’s name on the network |
| Capital Asset Tag | Free Text | N | University’s capital asset tag number for devices >$5,000 |
| Serial # | Free Text | Y | The device’s manufacturer serial number |
| Assigned To | Selection List | N | The assigned user(s) of the device |
| Building | Selection List | N | The building the device is located in. (Off-site devices are labeled as “Remote”) |
| Room | Selection List | N | The room the device is located in. (Off-site devices are labeled as “Remote”) |
| Department | Selection List | N | The department the device is assigned to |
| Status | Selection List | Y | The status of the device |
| Make | Free Text | N | The manufacturer of the device |
| Model | Free Text | N | The model number |
| IP Address | Free Text | N | A recent IP address the device as connected to the network with |
| MAC Address | Free Text | N | A recent MAC address the device as connected to the network with |
| Data Jack | Free Text | N | The campus data jack the devices if plugged in to if wired |
| IMEI | Free Text | N | The IMEI number for cellular devices |
| Encryption Key | Free Text | N | The Bitlocker or Filevault2 encryption key |
| Encryption Key ID (Bitlocker Only) | Free Text | N | The Bitlocker ID |
| Purchase Order | Free Text | N | The University’s purchase order ID |
| Purchase/Ship Date | Date | N | The purchase or ship date of the device |
| Warranty Description | Free Text | N | A description of the device’s warranty |
| Warranty Expiration Date | Date | N | The date the device’s warranty expires |
| End of Service Life | Date | N | The end date for the device’s service window |
| TPM | Yes/No | N | Indicates if the device has hardware encryption capabilities |
| EOL | Yes/No | N | Indicates if the device is now end of life |
| Notes | Free Text | N | Relevant notes on the device from PSD CIT |
| Date Added | DateTime | N | Date the device was added to the system |
| Record Last Updated | DateTime | N | The last date and time the device information was updated |
| crowdstrike_device_id | Free Text | N | The internal CrowdStrike ID of this device |
| CrowdStrike Last Update | DateTime | N | The last date and time the device checked into CrowdStrike |